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Welcome Back!

It's hard to believe that in a few short weeks, we will welcome students back to school! Here is some information you need to know to plan for the upcoming year.  This email contains a great deal of important information that you will need to know for the upcoming school year. PLEASE read all of this email very carefully!  We know there are questions related to COVID protocols and masks, and because we are watching the new variant closely, we will be including a COVID protocol update from administration in early August.

 

Please let us know if you have any questions. We are looking forward to a great upcoming school year! We have some wonderful things happening around school this year, and we are excited to share them with our students and families very soon! Enjoy your remaining days of summer vacation!

 

Anne Shamanski

Assistant Head of School

Calendar and First Day of Classes

Classroom Placements, Open Houses and Administration Q&A
All Virtual This Year

Teachers will be emailing welcome letters to students the week of July 12, and all families will hear from their teacher by July 15.  Please remember, per our school handbook, requests for specific teachers are not accepted. We are urging grade levels to coordinate sending their welcome emails as close together as possible; however, because teachers are enjoying summer with their families, please be aware they may be sent on different days. OPEN HOUSE will be virtual this year, and families will receive a link to their classroom Open House on August 6. There will be a follow-up live Zoom with administration on Monday, August 9. Watch for more information about those Zooms to come. Students in our preschool through Kindergarten will have playground opportunities to meet teachers before school starts, and more information about those will come with the introductory email from your teachers.

Uniform Guide

Kindergarten - 8th Grade

Uniforms are required for all Kindergarten through 8th grade students. These can be purchased at Lands’ End. The document explaining the uniform requirements can be found here. 

 

If ordering from Lands’ End, you may use the link below for all of your ordering needs. Requirements are listed on the Lands’ End site, but a summary of all requirements is attached. Lands’ End offers a number of optional pieces. You will find many of these on the Lands’ End site marked as such. The biggest questions we receive are outerwear and shoes. Anything worn in the building to layer (sweatshirt, sweater, fleece, etc.) must be logo'ed. Anything worn just to the playground (like a rain coat or winter coat) does not require a logo – children can wear anything. Shoes are tricky because they are often not solid colors, but we ask athletic shoes be worn daily, and if a dress shoe is worn for Chapel (optional), children should always be able to run and play safely. Boots (winter or rain) as well as other wedged or open toe shoes are not permitted.

 

PE Uniform - All students in 4th 8th grade should wear the PE uniform on days that PE is scheduled (providing that PE doesn't fall on Chapel days...on those days, students will change at school for PE).

 

BEACH TOWELS:  Please send a beach towel (LABELED WITH CHILD'S NAME) that may be kept at school for outside learning and lunches.

 

WATER BOTTLES:  Please also send 2 water bottles each day (PLEASE LABEL) as we are not able to use water fountains for refills.

Preschool Tote Bag Requirement (1s, 2s, 3s, and 4s)

Preschool students are required to carry a St. Benedict’s tote bag and should bring it on the first day of class. These can be picked up in the front office of the Main Campus if you haven’t already picked up yet. The school office is open Monday–Friday from 9:00a to 3:00p.

Monogramming the student’s name on the bag is optional and, if desired, should be handled by the parent.

Carpool Tags & Maps

Our new carpool technology will be covered during Open Houses, but we will still utilize our carpool hang tags, the system used for carpool pickup. Each family is assigned a carpool number and must display a school-issued hang tag when picking up their student(s) in the carpool line. Returning families' numbers will remain the same. New families will be issued a new number and will receive two hang tags. Additional hang tags may be purchased for $6.00 each, and the charge will be applied to your FACTS account. If you would like to purchase additional hang tags, please email Mollie Gibson by July 22. We will not have the additional tags requested by the start of school. 

 

Please note – the hang tags require a minimum amount to order, so if you think you may need additional tags throughout the school year, or if you have lost your tag from last year, please place your order now. Orders requested after July 22 may not be completed right away.

 

Carpool tags and a name tag for your student to wear the first day of school will be mailed to your home address this summer prior to the start of school. Please watch your mail for these and email Mollie Gibson if you do not receive by August 6.

 

We are asking families to arrive on Friday no earlier than 2:10pm. This helps the school increase instructional time, and honor our promise to the community by keeping cars from stacking-up on Cooper Lake Road. 

 

For your reference, these are the carpool maps for Main (Preschool through 3rd grade), The Hive (4th grade) and South Campus (grades 5th-8th).

Early Pick-ups

Early pick-up is arranged by an email to your child's teacher. Children will not be released after 2:45pm Monday-Thursday and1:50pm on Friday. Please arrange early pick-up before these times to allow faculty and staff to end lessons and prepare for carpool.

Carpool Tags & Maps

Our new carpool technology will be covered during Open Houses, but we will still utilize our carpool hang tags, the system used for carpool pickup. Each family is assigned a carpool number and must display a school-issued hang tag when picking up their student(s) in the carpool line. Returning families' numbers will remain the same. New families will be issued a new number and will receive two hang tags. Additional hang tags may be purchased for $6.00 each, and the charge will be applied to your FACTS account. If you would like to purchase additional hang tags, please email Mollie Gibson by July 22. We will not have the additional tags requested by the start of school. 

 

Please note – the hang tags require a minimum amount to order, so if you think you may need additional tags throughout the school year, or if you have lost your tag from last year, please place your order now. Orders requested after July 22 may not be completed right away.

 

Carpool tags and a name tag for your student to wear the first day of school will be mailed to your home address this summer prior to the start of school. Please watch your mail for these and email Mollie Gibson if you do not receive by August 6.

 

We are asking families to arrive on Friday no earlier than 2:10pm. This helps the school increase instructional time, and honor our promise to the community by keeping cars from stacking-up on Cooper Lake Road. 

 

For your reference, these are the carpool maps for Main (Preschool through 3rd grade), The Hive (4th grade) and South Campus (grades 5th-8th).

Early Pick-ups

Early pick-up is arranged by an email to your child's teacher. Children will not be released after 2:45pm Monday-Thursday and1:50pm on Friday. Please arrange early pick-up before these times to allow faculty and staff to end lessons and prepare for carpool.

Chapel

Weekly chapel services are at the center of our common life. We gather as a community to celebrate, sing, and pray. We come together to share our stories, and we are reminded week after week of how God works in us as individuals and as a community. Chapel services are in the Episcopal tradition, but are accessible and welcome to people of all faiths. Chapel will be IN PERSON this year for students, but times will be changing slightly to spread students out in the Nave. For the 2021-2022 school year, the days for Chapel will stay the same:  

 

Tuesday – Grades 1-4

 

Wednesday – PreK and Kindergarten (Chaplain Porter Cade will go into 3 yr old classrooms for Chapel this year)

 

Thursday – Grades 5-8

 

Your Open House presentation will include the assigned Chapel times for your child(ren).  We will not be able to invite parents to join us as school begins, but we hope to be able to include parents at some point in the year. There is no Chapel the first week of school. 

You can find detailed calendar for the school year here, including some dates for PA events.  

 

Our first day of classes is on Wednesday, August 11, 2021 and will follow our normal school schedule. School hours are as follows:

 

Preschool 1s and 2s: 9:00am to 1:00pm

(morning drop-off begins at 8:45am and ends at 9:00am; afternoon pick-up begins at 1:00pm and ends at 1:15pm)

 

Preschool 3s and Pre-Kindergarten: 8:45am-12:45pm

(morning carpool begins at 8:30am and ends at 8:45am; afternoon carpool begins at 12:45pm and ends at 1:00pm)

 

Kindergarten: 8:10am-2:20pm

(morning carpool begins at 7:45am and ends at 8:10am; afternoon carpool begins after the 2:20pm dismissal and ends at 2:35pm) 

 

1st-4th Grades: 8:10am-3:10pm

(morning carpool begins at 7:45am and ends at 8:10am; afternoon carpool begins after the 3:10pm dismissal and ends at 3:35pm) 

 

5th-8th Grades: 8:00am-3:10pm

(morning carpool begins at 7:45am and ends at 8:00am; afternoon carpool begins after the 3:10pm dismissal and ends at 3:30pm).

 

All students in grades K-8 will dismiss on Fridays at 2:20pm throughout the school year. Carpool will begin after the 2:20pm dismissal for all students in Kindergarten through 8th grade.

 

Parents are not able to walk students into the classroom on their first day. We will be sure to take LOTS of first day pictures and share those with parents

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Lunch Service

This year, we will continue our lunch service with ChefAdvantage. ChefAdvantage is Atlanta’s leader in serving wholesome meals that kids love to eat. They also offer items which meet all allergy and gluten restrictions. Because we can't offer hot food to start the year, ChefAdvantage will be serving boxed lunches - all with excellent pricing and multiple daily options! We will be reassessing and possibly adding hot food when it is safe to do so.  

 

Lunch service will not be available on half-days (early dismissal). If students are planning to stay on these days, please be sure to send your child with a nut free and shellfish free lunch.

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Stingers Squad

Exciting news! Our extended day care and enrichment clubs (formerly known as PASSPORT) is changing names to Stingers Squad! And even move exciting this year is the return to an earlier start for our Stingers. Our extended day this year will begin as early as 7:00am and afternoon care will end as usual at 6:00pm. Registration will be required to utilize these services and there will be a limit on capacity in order to keep students safe and healthy. Further details and registration info will be sent out end of July.

 

We are also excited to bring back our enrichment clubs to the Stingers Squad program! The announcement of the offerings and the registration information will also be sent out end of July.

Clinic Health Forms

Please complete the following health forms in the event your child has health conditions we need to help manage:



  • Authorization to Dispense Medication (use for all over-the-counter and prescription medications)

  • Food Allergy Action Plan

  • Asthma Action Plan

  • Seizure Action Plan. 

 

These forms should be completed for our school nurses to provide care for any student with any of these needs. If you have completed one in the past, we must have it updated for this school year.

 

You must also submit to the school a copy of each student’s Immunization Form 3231 and Hearing/Vision Form 3300. 

 

All students must submit updated forms for the new school year even if no changes have been made. Please contact your pediatrician’s office to request the required immunization form. 

We ask that you scan and email the forms directly to forms@stbs.org or you may bring them to the school’s front office or mail them to us at 2160 Cooper Lake Road, Smyrna, GA 30080.